Articles in Category: The Case for Capture

Curious to find out if document capture belongs in your organization? These articles offer practical reasons for bringing document capture to your business.


Who is Driving Digital Transformation in the Workplace?

CEOs and executives are increasingly leading digital change initiatives in organizations

Who is Driving Digital Transformation in the Workplace?

Digital transformation in organizations doesn’t happen by osmosis—someone has to take the lead and steer the company toward digital change. The AIIM Industry Watch report “2017 State of Information Management” takes a look at who is actually driving digital change in the workplace.

The most obvious answer is IT professionals. After all, technology is their trade. And while 39% of the businesses surveyed by AIIM said that IT leaders are the ones pushing digital transformation in their companies, 31% of respondents actually said corporate executives are the drivers of digital change in their organizations.

According to Gartner’s 2016 CEO and Senior Business Executive Survey, many CEOs have expressed an understanding that digital business is substantial enough that they need to personally lead digital initiatives in their organizations. In fact, in recent years, there has been a significant rise in CEOs taking the reins on digital transformation.

We have also seen an important shift in perspective regarding digital change in the workplace. According to Gartner’s survey, CEOs view digitalization as a positive change in their businesses, not a destructive one. A majority of CEOs also associate digital change with higher profit margins.

In our digital age, it is no longer profitable to resist digital change. Forward-thinking leaders have recognized this, and they are personally taking charge of the digital transformations occurring in their organizations.

3 Reasons to Choose PSIGEN for Your Small Business

In honor of Small Business Week, learn why PSIGEN is the best solution for your small business’s document capture needs

3 Reasons to Choose PSIGEN for Your Small Business

There are 1,074,459 small business with 10-100 employees in the U.S. Yes, that’s more than 1 million. Small businesses make up a huge segment of the marketplace—and tech companies would be remiss if they failed to consider these businesses when creating their products. Nevertheless, some document capture systems simply do not cater well to the needs of small businesses. Many of these companies focus on full-fledged, large document management solutions for large corporations. While it is of course important to be able to service these types of companies, small businesses need advanced capture just as much as—if not more than—large corporations do.

This is where PSIGEN’s scalable framework becomes a huge asset. We do service many large enterprises with complex capture needs. However, we also provide flexible, affordable capture and automation solutions for small businesses.

Here are 3 reasons to choose PSIGEN for your small business:

Perks of Partnership: Unlocking the Potential of the MFP

Multi-function printers have their limits—PSIcapture gives them endless possibilities

Perks of Partnership: Unlocking the Potential of the MFP

From value-added resellers and hardware companies to document management solution providers, PSIGEN has a wide range of partners and resellers. In this blog series, we examine the benefits of partnering with PSIGEN to offer your customers the best advanced document capture program on the market.

Today’s multifunction printers (MFPs) are far more resourceful than the copiers of the past. Whether a business wants the ability to print 100 pages per minute, produce beautiful high-resolution prints, connect to the cloud or even print from a mobile device, there’s an MFP to suit every business’s needs. MFPs also allow organizations to scan documents to create digital versions of their files. But when it comes to the scanning aspect of MFPs, is it enough to just provide companies with the hardware?

Without a document capture product, scanning documents from an MFP only produces a digital image. Sure, some MFPs will allow the user to route the scanned image to a specific folder, creating some semblance of structure to the process, but at the end of the day, the user is still left with nothing more than folders full of images that are not searchable. Thousands of files with information just waiting to be harnessed—untapped potential locked behind text the computer can’t read.

The key to accessing this valuable information and turning these static images into useful data is advanced document capture. Advanced capture does more than simply import scanned images—it transforms documents into searchable PDFs and harnesses the data.

Here are the 3 ways PSIGEN’s advanced capture program PSIcapture enhances the capabilities of an MFP:

Capture a Tax Deduction When You Invest in Efficiency

Take advantage of a significant tax reduction for 2016 when you purchase PSIcapture

Capture a Tax Deduction When You Invest in Efficiency

If you’ve done any poking around our website, you know that PSIGEN’s advanced document capture solution helps boost an organization’s efficiency. By reducing the time and effort involved in importing information and documents into your document management system, your business saves valuable time, money and resources, and your staff is able to focus on tasks that are more important than scanning and entering data.

That’s a lot of wins. But this time of year, a PSIcapture advanced capture system provides another benefit that serves as icing on the cost-benefit cake: a tax break. Investing in PSIcapture before the end of the year can reduce the taxed amount of your organization. According to the IRS website, “You can elect to recover all or part of the cost of certain qualifying property, up to a limit, by deducting it in the year you place the property in service.”

Software provided by PSIGEN Software, Inc. qualifies as “property” that your business can deduct as part of your 2016 expenses. This means you can invest in a system that reduces your employees’ time for data entry, increases the use of your document management system and secures your business a tax recovery.

The CEO and CFO of every organization are always looking to increase profitability, decrease liabilities and mitigate risk. By deploying an advanced capture solution like PSIcapture, you can harness the data buried within your documents. Doing so will allow your staff to make better decisions, provide improved customer service, manage the company’s assets more efficiently and leverage the best terms from their vendors (such as taking advantage of prompt pay discounts)—all while helping your organization reduce its taxable amount, if you act quickly.

To learn more about the tax benefit of Section 179, you should contact your company’s tax expert. To learn more about advanced capture, get in touch with the industry experts at PSIGEN today.

4 Reasons to Choose PSIcapture for Your Human Resources Department

Advanced document capture transforms the HR department

4 Reasons to Choose PSIcapture for Your Human Resources Department

If you had to associate one word with Human Resources, what would it be? Maybe employees or hiring? How about paperwork? If you work in HR, you know all too well how much paperwork is involved in this department. From background checks to new hire paperwork to performance reviews, working in HR can seem like an upstream battle against an endless flow of paper.

That’s where PSIcapture comes to the rescue. Our advanced document capture program helps you quickly and easily convert that endless flow of paperwork into well-organized, fully searchable digital documents.

How Advanced Capture Tackles Top 3 Strategic Business Priorities of CEOs

A PSIGEN solution facilitates company growth, improved customer service and a stellar workforce

How Advanced Capture Tackles Top 3 Strategic Business Priorities of CEOs

It’s no secret that companies are increasingly moving toward digitalization. Up until recently, technological advancements in the workplace were mainly a concern for the IT department. Now business leaders are becoming more involved with digital initiatives, as it becomes clear that these projects directly impact the success and growth of the company.

Gartner’s 2016 CEO Survey looked at the top strategic business priorities of 400 senior business leaders, including CEOs and CFOs of many large organizations generating $1 billion in annual revenue. The study showed that technology and digitalization has become a top priority for the leaders of many organizations. In fact, 84% of those surveyed said they expect digital change will increase profits. When it comes to strategic business priorities, 54% of CEOs listed growth as their primary goal. Customer experience came in second place, with 31% of respondents citing it as their No. 1 business priority for the next two years. This number is up from 21% just one year ago. In third place is improvement of the workforce at 27%.

Looking at these numbers, it's clear that CEOs are seeing the connection between digitalization and company success. So how can they take the first step in the right direction?

Investing in advanced document capture is the perfect way to start the transition to digitalization. PSIcapture can help companies accomplish all of these top 3 strategic business priorities. How? Glad you asked!

5 Ways to Save a Stalled SharePoint Project

Why SharePoint isn’t working for you and how can you change that?

5 Ways to Save a Stalled SharePoint Project

According to a study by the Association for Information and Image Management (AIIM), 26% of businesses surveyed said their SharePoint project was stalled and 37% reported their SharePoint project has not met their original expectations. If your business has invested in SharePoint and has had these issues, don't give up. There are plenty of things you can do to get back on track with your project to make it work for your company.

Here are 5 steps to take to ensure a smooth SharePoint project deployment:

5 Signs Your Business Needs an Advanced Capture System

Is it time to make a change?

5 Signs Your Business Needs an Advanced Capture System

Because you're reading this, by now you've probably heard a bit about how document capture can help organizations become more efficient and improve their document processes. But how do you know if an advanced capture system will benefit your organization? After all, every business is different, and what works for one might not necessarily be helpful for the next.

Don't worry, we've got you covered. Here are 5 signs that your business would benefit from an advanced capture system:

5 Ways to Facilitate User Adoption of Your Advanced Capture System

You've Got Your Advanced Capture System - Now What?

5 Ways to Facilitate User Adoption of Your Advanced Capture System

Congrats, you did it—you finally got approval to solve your document process problems with advanced capture! While that's surely an important step in the right direction, it's not enough to just purchase the software. The essential next step is to garner user adoption among your team members to ensure a successful implementation of your PSIcapture project.

Here are 5 ways to encourage user adoption of your advanced capture system:

Are Your Processes Built on an Advanced Capture Foundation?

It all starts with capture

advanced capture foundation

Where do your business processes begin? Is it at the scanning device, where you input documents to be routed into your systems? Or perhaps the starting point is the content management system, where you go to locate the information you need to help you get your job done. While you could possibly make a case for these as potential starting points of your business processes, we'd have to argue that the real starting point is advanced capture.

PSIcapture 6.0: Coming to a Desktop Near You

PSIcapture 6 released

PSIGEN recently celebrated its 20th year in business. It has been our pleasure to provide our partners and customers with exceptional advanced capture products over the past 20 years. To celebrate this exciting milestone, PSIGEN will be releasing our first ever user interface redesign of PSIcapture.

The all-new UI will be released in PSIcapture 6.0, available Monday, May 16th. The new UI is a sleek, user-friendly upgrade that allows for a more intuitive user experience, without compromising the expansive functionality of the program.

Top 7 Takeaways from Resonance 2016

Find out what we learned at #PSIres16

Resonance 7 Takeaways

With Resonance 2016 in the books, it's time to reflect on what we've learned and how it can be applied to our everyday lives as professionals in the document management industry. There was so much important material to take in and we hope everyone greatly benefited from the sessions and discussion opportunities.

Here are our 7 big takeaways from Resonance 2016:

Manage the Mailroom with Document Capture

Automate mailroom processes to optimize productivity

Manage the Mailroom with Document Capture

The office mailroom—it's not exactly a labyrinth, but it's probably not a place you're particularly fond of either. It's the place where incoming and outgoing documents amass, ever-so-slowly building up until, before you know it, a paper mountain emerges. The mountain looms over the tiny members of your office, daring any one of you to attempt to make sense of the individual documents that make up its perilous terrain.

Perhaps your experience with the mailroom isn't quite that dramatic, but you get the point. Mailrooms can be messy, difficult to navigate and downright unmanageable. But there's good news. With the help of document capture, you can tame the chaos of the mailroom and make it a functional, well-organized mechanism.

PSIcapture: ECM's Greatest Asset—Not its Competition

Responses to 3 misconceptions about advanced capture's role with ECM systems

advanced capture such as psicapture is an asset to ecm

Being an extremely channel-focused company, PSIGEN has hundreds of resellers, many of which are highly focused on the ECM industry. The PSIGEN team sees this as a great opportunity to provide customers with full-scale solutions to their process problems and to enhance the capabilities of the ECM systems our resellers provide.

However, we understand there are certain difficulties that come along with reselling software. When you're dealing with multiple products, it can be tough to see how each one fits in the grand scheme of things. It can also be tricky to determine whether a product serves more as an asset to your other offerings or as a competitor.

Fortunately, PSIGEN's advanced capture tools are not designed to take the place of the ECM systems our resellers provide. Our products are truly built to integrate with these systems and provide organizations with an efficient end-to-end solution for their document processing.

5 Document Capture Myths Debunked

Addressing some common misconceptions about capture

capture myths debunked

Is document capture really right for your organization? Will it be worth your time and money? Is there even a difference between the multitudes of programs out there that all claim to meet your document capture needs? If you're considering document capture for your business, you might have some similar questions rolling around your mind.

Like any other technology on the market, document capture is subject to a wealth of misconceptions. Allow us to debunk 5 myths about document capture to help you make an informed decision for your business:

The Latest From Our Blog