Multi-function printers have their limits—PSIcapture gives them endless possibilities
From value-added resellers and hardware companies to document management solution providers, PSIGEN has a wide range of partners and resellers. In this blog series, we examine the benefits of partnering with PSIGEN to offer your customers the best advanced document capture program on the market.
Today’s multifunction printers (MFPs) are far more resourceful than the copiers of the past. Whether a business wants the ability to print 100 pages per minute, produce beautiful high-resolution prints, connect to the cloud or even print from a mobile device, there’s an MFP to suit every business’s needs. MFPs also allow organizations to scan documents to create digital versions of their files. But when it comes to the scanning aspect of MFPs, is it enough to just provide companies with the hardware?
Without a document capture product, scanning documents from an MFP only produces a digital image. Sure, some MFPs will allow the user to route the scanned image to a specific folder, creating some semblance of structure to the process, but at the end of the day, the user is still left with nothing more than folders full of images that are not searchable. Thousands of files with information just waiting to be harnessed—untapped potential locked behind text the computer can’t read.
The key to accessing this valuable information and turning these static images into useful data is advanced document capture. Advanced capture does more than simply import scanned images—it transforms documents into searchable PDFs and harnesses the data.
Here are the 3 ways PSIGEN’s advanced capture program PSIcapture enhances the capabilities of an MFP:
Take advantage of a significant tax reduction for 2016 when you purchase PSIcapture
If you’ve done any poking around our website, you know that PSIGEN’s advanced document capture solution helps boost an organization’s efficiency. By reducing the time and effort involved in importing information and documents into your document management system, your business saves valuable time, money and resources, and your staff is able to focus on tasks that are more important than scanning and entering data.
That’s a lot of wins. But this time of year, a PSIcapture advanced capture system provides another benefit that serves as icing on the cost-benefit cake: a tax break. Investing in PSIcapture before the end of the year can reduce the taxed amount of your organization. According to the IRS website, “You can elect to recover all or part of the cost of certain qualifying property, up to a limit, by deducting it in the year you place the property in service.”
Software provided by PSIGEN Software, Inc. qualifies as “property” that your business can deduct as part of your 2016 expenses. This means you can invest in a system that reduces your employees’ time for data entry, increases the use of your document management system and secures your business a tax recovery.
The CEO and CFO of every organization are always looking to increase profitability, decrease liabilities and mitigate risk. By deploying an advanced capture solution like PSIcapture, you can harness the data buried within your documents. Doing so will allow your staff to make better decisions, provide improved customer service, manage the company’s assets more efficiently and leverage the best terms from their vendors (such as taking advantage of prompt pay discounts)—all while helping your organization reduce its taxable amount, if you act quickly.
To learn more about the tax benefit of Section 179, you should contact your company’s tax expert. To learn more about advanced capture, get in touch with the industry experts at PSIGEN today.
Advanced document capture transforms the HR department
If you had to associate one word with Human Resources, what would it be? Maybe employees or hiring? How about paperwork? If you work in HR, you know all too well how much paperwork is involved in this department. From background checks to new hire paperwork to performance reviews, working in HR can seem like an upstream battle against an endless flow of paper.
That’s where PSIcapture comes to the rescue. Our advanced document capture program helps you quickly and easily convert that endless flow of paperwork into well-organized, fully searchable digital documents.
A PSIGEN solution facilitates company growth, improved customer service and a stellar workforce
It’s no secret that companies are increasingly moving toward digitalization. Up until recently, technological advancements in the workplace were mainly a concern for the IT department. Now business leaders are becoming more involved with digital initiatives, as it becomes clear that these projects directly impact the success and growth of the company.
Gartner’s 2016 CEO Survey looked at the top strategic business priorities of 400 senior business leaders, including CEOs and CFOs of many large organizations generating $1 billion in annual revenue. The study showed that technology and digitalization has become a top priority for the leaders of many organizations. In fact, 84% of those surveyed said they expect digital change will increase profits. When it comes to strategic business priorities, 54% of CEOs listed growth as their primary goal. Customer experience came in second place, with 31% of respondents citing it as their No. 1 business priority for the next two years. This number is up from 21% just one year ago. In third place is improvement of the workforce at 27%.
Looking at these numbers, it's clear that CEOs are seeing the connection between digitalization and company success. So how can they take the first step in the right direction?
Investing in advanced document capture is the perfect way to start the transition to digitalization. PSIcapture can help companies accomplish all of these top 3 strategic business priorities. How? Glad you asked!
Why SharePoint isn’t working for you and how can you change that?
According to a study by the Association for Information and Image Management (AIIM), 26% of businesses surveyed said their SharePoint project was stalled and 37% reported their SharePoint project has not met their original expectations. If your business has invested in SharePoint and has had these issues, don't give up. There are plenty of things you can do to get back on track with your project to make it work for your company.
Here are 5 steps to take to ensure a smooth SharePoint project deployment:
Is it time to make a change?
Because you're reading this, by now you've probably heard a bit about how document capture can help organizations become more efficient and improve their document processes. But how do you know if an advanced capture system will benefit your organization? After all, every business is different, and what works for one might not necessarily be helpful for the next.
Don't worry, we've got you covered. Here are 5 signs that your business would benefit from an advanced capture system:
You've Got Your Advanced Capture System - Now What?
Congrats, you did it—you finally got approval to solve your document process problems with advanced capture! While that's surely an important step in the right direction, It's not enough to just purchase the software. The essential next step is to garner user adoption among your team members to ensure a successful implementation of your PSIcapture project.
Here are 5 ways to encourage user adoption of your advanced capture system:
It all starts with capture
Where do your business processes begin? Is it at the scanning device, where you input documents to be routed into your systems? Or perhaps the starting point is the content management system, where you go to locate the information you need to help you get your job done. While you could possibly make a case for these as potential starting points of your business processes, we'd have to argue that the real starting point is advanced capture.
PSIGEN recently celebrated its 20th year in business. It has been our pleasure to provide our partners and customers with exceptional advanced capture products over the past 20 years. To celebrate this exciting milestone, PSIGEN will be releasing our first ever user interface redesign of PSIcapture.
The all-new UI will be released in PSIcapture 6.0, available Monday, May 16th. The new UI is a sleek, user-friendly upgrade that allows for a more intuitive user experience, without compromising the expansive functionality of the program.
Find out what we learned at #PSIres16
With Resonance 2016 in the books, it's time to reflect on what we've learned and how it can be applied to our everyday lives as professionals in the document management industry. There was so much important material to take in and we hope everyone greatly benefited from the sessions and discussion opportunities.
Here are our 7 big takeaways from Resonance 2016:
Automate mailroom processes to optimize productivity
The office mailroom—it's not exactly a labyrinth, but it's probably not a place you're particularly fond of either. It's the place where incoming and outgoing documents amass, ever-so-slowly building up until, before you know it, a paper mountain emerges. The mountain looms over the tiny members of your office, daring any one of you to attempt to make sense of the individual documents that make up its perilous terrain.
Perhaps your experience with the mailroom isn't quite that dramatic, but you get the point. Mailrooms can be messy, difficult to navigate and downright unmanageable. But there's good news. With the help of document capture, you can tame the chaos of the mailroom and make it a functional, well-organized mechanism.
Responses to 3 misconceptions about advanced capture's role with ECM systems
Being an extremely channel-focused company, PSIGEN has hundreds of resellers, many of which are highly focused on the ECM industry. The PSIGEN team sees this as a great opportunity to provide customers with full-scale solutions to their process problems and to enhance the capabilities of the ECM systems our resellers provide.
However, we understand there are certain difficulties that come along with reselling software. When you're dealing with multiple products, it can be tough to see how each one fits in the grand scheme of things. It can also be tricky to determine whether a product serves more as an asset to your other offerings or as a competitor.
Fortunately, PSIGEN's advanced capture tools are not designed to take the place of the ECM systems our resellers provide. Our products are truly built to integrate with these systems and provide organizations with an efficient end-to-end solution for their document processing.
Addressing some common misconceptions about capture
Is document capture really right for your organization? Will it be worth your time and money? Is there even a difference between the multitudes of programs out there that all claim to meet your document capture needs? If you're considering document capture for your business, you might have some similar questions rolling around your mind.
Like any other technology on the market, document capture is subject to a wealth of misconceptions. Allow us to debunk 5 myths about document capture to help you make an informed decision for your business:
3 Ways PSIGEN can help you conquer your information governance goals
"Of course we have that information. It's around here somewhere." Ever heard similar words spoken at your organization? Living in an age where such a significant amount of our information is born digital, it's easy to assume that the data you need exists somewhere within the company. In all likelihood, it does. But simply having information floating around somewhere in your company's technological systems doesn't make that information accessible and useful. If the document is saved to someone's desktop, or attached to an email that was sent five months ago, it's hardly of any use to the organization as a whole. This is precisely where information governance (IG) comes into play.
Information governance is a term used frequently in the document management industry, but its definition can be somewhat hard to pin down. According to Gartner, it's "the specification of decision rights and an accountability framework to encourage desirable behavior in the valuation, creation, storage, use, archival and deletion of information. It includes the processes, roles, standards and metrics that ensure the effective and efficient use of information in enabling an organization to achieve its goals."
In essence, information governance is determining the proper way to handle your company's information so that it can be used effectively.
6 principles that make PSIGEN stand apart from the crowd
PSIGEN's advanced document capture products provide the most innovative, automated solutions in the industry, designed to help businesses solve even their most complex process problems. While we think it's extremely important to provide these great solutions, we believe the way we run our company is equally important. At PSIGEN, we strive to be your trusted software provider and business partner—a goal that is reflected in our core company values.