3 Ways Document Management Keeps Your Information Secure from a Data Breach
Articles in Category: Product Features
PSIGEN’s multitude of features are listed on our website, but we know that out of context they can be difficult to understand. The information in these posts will help contextualize the products’ specific features and demonstrate the circumstances in which they would be most useful to a document management workflow.
4 Things to look forward to with the recent changes at PSIGEN
PSIGEN has led the industry with best of breed document capture for the past two decades. We have always prided ourselves on our innovative, forward-thinking technology designed to solve business problems.
Over the past few years, we have seen the need arise for an expansion of our product offering. Customers and partners have increasingly expressed the desire for additional functionality from our software. After careful consideration, we decided to broaden our product lineup by acquiring our long-time partner Cabinet Document Management Solutions.
This move benefits our partners and customers by providing them with more options when it comes to implementing document process automation.
Here are 4 things to look forward to with the recent changes from PSIGEN:
Our new technology allows for more flexible workflow and capture automation. The acquisition of Cabinet technology adds several tools to the PSIGEN lineup, including e-signature, workflow, content collaboration and secure document management. These tools can be used all together or separately, meaning users can choose which components work best for their business.
Cloud and mobile are coming. The SAFE technology we have added to our offering is already cloud-based and mobile friendly. Our developers are working together to bring capture into these spaces, which will allow companies to accomplish their entire process in the cloud or through mobile.
Get ready to break into new markets. The possibilities with this highly flexible, user-friendly technology are virtually limitless. The toolkit design allows for easy implementation, meaning we will be able to deploy some projects that will not even necessarily require a programmer. This will allow our partners to break into markets beyond their traditional focus industries.
Subscription pricing is on the horizon. This pricing structure is beneficial to both resellers and customers. Subscription pricing can allow for shorter sales cycles, which then translate to more customers moving to automated processes much more quickly. The sooner an organization can deploy their capture automation project, the sooner they can reap the benefits of increased efficiency, lower costs and higher productivity.
Stay tuned over the coming months to learn more about PSIGEN’s expanded product suite. If you have questions, feel free to get in touch with our automation experts today.
Advanced capture is an essential tool for the legal industry
If you work in a law firm or legal department, you know there’s no shortage of documents accompanying each and every case you take on. If your company is overwhelmed with physical files and you’re tired of dealing with inefficient paper processes, advanced capture is the solution you’ve been waiting for.
PSIcapture provides several advantages for law firms and legal departments. One obvious benefit is the reduction of physical documents and files that need to be stored and managed. PSIcapture can help eliminate the cost of document storage, so you can free up office space and stop paying costly offsite storage fees. But that’s just the beginning of the true benefits of PSIcapture for the legal industry. Other advantages include:
Confidential data is kept secure and compliance with regulatory agencies is maintained
Converting files to searchable PDFs makes finding documents a breeze
Integration with your existing infrastructure allows for a painless transition to paper-free processes
Automatic classification and indexing speeds up document processing
Here are 3 PSIcapture features your law firm will love:
Document redaction: Legal documents often contain sensitive client information that needs to be protected. If you work in the legal industry, you are likely well acquainted with redaction. PSIcapture’s auto redaction feature makes the task of redacting information a breeze. PSIcapture’s advanced pattern matching technology can quickly parse documents for the data and automatically redact it, drastically reducing the time it takes to process documents.
Integration with Case Management Systems: If your tech-savvy firm already employs a case management system or document management system, you don’t have to worry about moving those documents when you implement PSIcapture. Our advanced capture software integrates with more than 60 different systems, including several commonly used case management systems, like Concordance and Worldox.
Automated Bates stamping: Stop wasting time with manual Bates stamping! In addition to taking up valuable time, the process is vulnerable to human error, which can lead to more setbacks. PSIcapture can perform automatic Bates stamping, providing an easy and accurate way to organize multipage documents.
Take control of your paper problem with advanced capture! Talk to an expert today to learn about your next steps toward pain-free document processing.
How can PSIcapture improve service bureau processes?
Document management Business Process Outsourcing (BPO) organizations and service bureaus have a unique set of needs when it comes to advanced capture software. As these companies often serve a wide range of clients in various industries, they require a level of versatility and scalability that can be difficult to find with most capture programs.
Unlike some document capture companies that have added some features to meet some needs of BPO companies, PSIcapture was built with the BPO/service bureau industry in mind. From the very beginning, PSIGEN has worked closely with service bureaus to build the features they need to help them thrive. As many of PSIcapture's features were being created and developed, BPO organizations were some of the key partners testing them and providing feedback. PSIGEN's origination in the service bureau industry is what makes it the optimal choice for advanced capture in this space
Here are 10 PSIcapture features that benefit document management BPO companies and service bureaus:
Remove Your Customers’ Personal Information from Documents with PSIcapture’s Automatic Redaction Function
Document redaction—the safe removal of sensitive information from documents—is a crucial element of the advanced capture process for many organizations. Documents containing personally identifiable information like social security numbers or credit card and bank account information often require redaction before they can be stored in a company repository or distributed outside of the organization.
For most companies, manually redacting information from documents would be a costly and time-consuming process. Manual redaction is also a security concern; depending on the method used, a hacker might be able to uncover the sensitive data hidden on a digital document, compromising the security of that information. If your organization is a government agency, law firm, financial institution, or any type of company that deals with sensitive personal information, PSIcapture's redaction capabilities can help you secure that information quickly and efficiently.
Here are 5 advantages of using PSIcapture to auto-redact sensitive data from documents:
Last week we showed you how easy it is to process invoice headers with PSIcapture 6.0. But the header is just one aspect of an invoice. Invoices are complex documents that contain data vital to your organization's finances. Getting that data extracted and into your business applications is important for keeping accurate records and paying invoices promptly to receive the maximum discount and avoid penalties.
The easiest way to process data contained in your invoices is through PSIcapture's Table Extraction feature. Table Extraction works by identifying column headers and extracting the data contained in each column. The data extracted can then be migrated to your organization's document management systems and/or line of business applications. The process is made easier than ever with PSIcapture's Accelerated Classification Engine (ACE).
ACE boosts efficiency through simplified invoice processing
Processing invoices is a pain point in many organizations. According to a survey included in an AIIM report, when asked about the biggest barrier to success in improving Accounts Payable operations, most respondents cited an over reliance on people and paper-based processes.
PSIcapture's Classification feature not only automates invoice processing, but also simplifies the configuration of new vendor invoices. By using the Accelerated Classification Engine (ACE) for invoice processing, you can eliminate paper-based processes more quickly and efficiently than ever before.
PSIGEN recently celebrated its 20th year in business. It has been our pleasure to provide our partners and customers with exceptional advanced capture products over the past 20 years. To celebrate this exciting milestone, PSIGEN will be releasing our first ever user interface redesign of PSIcapture.
The all-new UI will be released in PSIcapture 6.0, available Monday, May 16th. The new UI is a sleek, user-friendly upgrade that allows for a more intuitive user experience, without compromising the expansive functionality of the program.
3 Ways PSIGEN can help you conquer your information governance goals
"Of course we have that information. It's around here somewhere." Ever heard similar words spoken at your organization? Living in an age where such a significant amount of our information is born digital, it's easy to assume that the data you need exists somewhere within the company. In all likelihood, it does. But simply having information floating around somewhere in your company's technological systems doesn't make that information accessible and useful. If the document is saved to someone's desktop, or attached to an email that was sent five months ago, it's hardly of any use to the organization as a whole. This is precisely where information governance (IG) comes into play.
Information governance is a term used frequently in the document management industry, but its definition can be somewhat hard to pin down. According to Gartner, it's "the specification of decision rights and an accountability framework to encourage desirable behavior in the valuation, creation, storage, use, archival and deletion of information. It includes the processes, roles, standards and metrics that ensure the effective and efficient use of information in enabling an organization to achieve its goals."
In essence, information governance is determining the proper way to handle your company's information so that it can be used effectively.
How tax preparation firms can benefit from a capture solution
With tax season in full swing, millions of Americans are scrambling to make sure they have all of their important documents ready to hand over to their accountants. From W-2s and 1099s to business expense and charitable donation deductions, everyone has a plethora of documentation to provide in order to properly file their taxes and get the best discounts possible. That can add up to an abundance of information attached to just one person for one tax year.
Just imagine what it would be like to be responsible for hundreds, even thousands, of individuals' and businesses' tax documents. For tax preparation firms and CPAs, this is their reality. From January to April for regular tax preparation (not to mention the extension period for those who don't file on time) tax preparers are hard at work making sense of their clients' earnings and deductions for the previous year. If these files are only available to them in paper form, it can be extremely tedious to sort through each document.
Lots of applications claim to provide automation, but are they all the same?
Automation is a buzzword in the document management world, but what does true automation look like in the context of document capture software? Unfortunately for the average consumer shopping for a document capture solution, the word automation is used so frequently in this space that it's hard to tell the difference between various forms of automation.
In reality, there is a stark difference between the level of automation a basic scanning and capture application can provide compared to the capabilities of an advanced document capture tool.
Protect Your Company's Information with Secure Document Capture
Data breach. Those two little words can strike fear into the heart of any business professional. In 2014 alone, over 1 billion records containing personal identifiable information were stolen as a result of thousands of security breaches around the world.
These breaches are not only damaging to companies and their reputations, but they are also extremely costly. According to the Ponemon Insitute's 2015 Global Cost of a Data Breach Study, the average cost of one lost or stolen record containing sensitive information is $154. And that's just the cost of one document. Imagine the potential cost of a serious breach involving hundreds or thousands of your business's critical documents. The consequences could be devastating for your organization.
Wednesday, November 11, officially marked 20 years since the birth of PSIGEN Software, Inc.
This week, PSIGEN Software turns 20 years old! It's been an incredible adventure full of development, growth and learning opportunities, and our company is thrilled to find out what's in store for us over the next 20 years.
For now, here are 20 great reasons PSIGEN has for celebrating on this special occasion:
Development of industry-leading document capture and data extraction software, PSIcapture.
A distributed indexing product, PSIfusion, that allows companies to leverage worldwide personnel assets for processing documents.
Tremendous domestic and international growth, particularly in North America, Europe, Asia and Australia.
Development and expansion of our team of employees in every department.
How has Document Management Improved Since the Days of Marty McFly?
In case you didn't hear, yesterday was the future. That is, according to sci-fi classic Back to the Future Part II. In the film, Doctor Brown and Marty McFly time-travel to October 21, 2015, and experience a wild future society in which the youths wear their pants inside out and people ride around on hoverboards—yet strangely everyone still gets their news from the newspaper and payphones are still a thing.
And while we might not have flying cars that we fill up at robotic gas stations yet, and they never made enough Jaws sequels to be on #19 yet (thank goodness), 2015 is a great time to be alive. The technology available to us is quite incredible when contrasted with what was available in 1989 (although life would arguably be better if we had power-lacing sneakers, self-drying jackets and down-to-the-second weather forecasts).
Add Advanced Document Capture to your Product Lineup to Help Boost your ECM Sales
If you're an ECM reseller, you understand the value the product you offer brings to customers. Having a way to digitally store documents saves organizations a significant amount of money in labor, print and paper costs, and the cost to store and manage physical files.
What if you could provide customers with an even more cohesive solution that took their document management to the next level—a solution that combined automation, user-friendliness and cutting-edge technology to make processing documents easier than ever?
PSIGEN's advanced document capture and data extraction tools are the vital missing link between scanning documents and storing them in an ECM. By including these tools in the overall solution, you're providing customers with an integrative system that meets their document management needs from start to finish.
Automate data extraction and improve education with PSIcapture
Gathering data from exams and surveys is an important aspect of education. In order to assess student knowledge and comprehension, as well as other information like student health and behaviors, schools—both K-12 and higher education institutions—must be able to gather and analyze data.
Analyzing data gives schools a competitive edge by allowing administrators to proactively create curriculum and policies that meet the needs of the student body. If schools can gather accurate data in a timely manner, that data can become a powerful tool for improving the quality of education they provide. With PSIGEN's automation tools, extracting data from exams and surveys is a simple process that helps get schools well on their way to accurate and useful data analysis.
One of these tools is PSIGEN's Optical Mark Recognition (OMR) technology, which intelligently reads check boxes or filled-in bubbles on documents and converts the results into meaningful data. OMR can be very useful for many various types of industries, but one area where the benefits are quite obvious is education.