Many organizations are taking advantage of the advanced capabilities of multi-function printers (MFPs). One of the great functions of an MFP is the ability to connect to servers and networks, and scan documents to create digital copies. Storing documents digitally can allow your organization to reduce or eliminate the amount of physical files that need to be stored—helping to reduce cost and improve productivity within your workforce.
If you have begun to work to create a digital repository by scanning with your MFP, and perhaps have acquired or looked into the benefits of using an enterprise content management system (ECM) to organize your business’s files, you might have come across a few limitations to an MFP’s scanning capabilities. Some of these include:
- MFPs lack standardization to ensure a repeatable scanning and capture process across multiple devices
- Scanned documents produced by MFPs are images, not searchable documents
- The scanning process on MFPs can be very time-consuming, as each document has to be individually scanned, named and placed into the correct location on the network
- MFPs have no inherent capability to scan directly into enterprise applications
The best way to leverage the investment you’ve made in your MFP—and your ECM, if you have one or are in the market for one—is through PSI:Capture for MFPs.
PSI:Capture for MFPs is a third-generation distributed scanning and capture software product from PSIGEN. PSI:Capture is able to connect to any MFP, network scanner or fax server, to enhance your device’s capabilities with advanced document capture. PSI:Capture’s document capture solution bridges the gap between scanning documents with your MFP and providing them a permanent home in your content management system. With PSIcapture for MFPs you will be able to:
- Convert scanned documents into searchable PDFs using advanced optical character recognition (OCR) technology
- Automatically create organizational structures and file naming standards to avoid manual entry during scan time
- Automate document separation using barcode generation or PSI:Capture's Classification module equipped with the Accelerated Classification Engine (ACE)
- Automatically harvest important data from documents with Advanced Data Extraction to enhance searchability
- Connect to an existing database to automatically classify and index documents
- Seamlessly migrate searchable PDFs to more than 60 ECM systems
PSI:Capture for MFPs is the best way to make the most of your MFP scanning solution. If you are looking for a way to streamline your scanning process, while at the same time reduce costs, increase productivity and promote efficiency in your organization, look no further.
Use your scanning copier, fax or multi-function To Scan to ECM
PSI:Capture provides the ultimate document capture onramp for any Enterprise Content Management (ECM) system. The product can automatically import scanned images form any network scanning device, perform data extraction, and send the images and data to a repository.
- Enable any MFP to scan to ECM
- Capture from any scanning copier or direct connect scanner
- Standardize how documents are captured, sent to folders and named
- Create searchable PDFs with OCR
PSI:Capture MFP Features
- Auto Processing for Fax Archiving
- Advanced Data Extraction (ADE) Enhancements
- SharePoint Migration Enhancements
- Forms Processing Capabilities
- OCR Performance Enhancements
- Line Item Zone OCR
What are other organizations scanning to ECM?
Psigen document management and scanning products are easily adapted to any document capture environment, veritable chameleons of capture. Look over our scanning software case studies to see how Psigen can help with your paper pain today.